Vendor Information

The West Kootenay EcoSociety is proud to offer many distinct vending opportunities for local farmers, food makers, crafts people and entrepreneurs:

Nelson Garden Festival takes place the Saturday before Mother's Day every year on 600 block of Baker Street in downtown Nelson. The 2018 Nelson Garden Fest event happens on May 12th. This market is for garden items and garden related items only.

Cottonwood Community Market runs every Saturday at Cottonwood Falls Park in Nelson from mid-May through to the mid-October (a total of 22 market days). Fresh farm products, ready to eat foods, hand made crafts, services, and more are welcome at this market. The 2018 Cottonwood Community Market season runs from May 19th through to October 13th.

Nelson Downtown Local Market runs every Wednesday from mid-June to the end of September on Nelson newly renoveted Hall St. right off of the historic Baker St. (a total of 16 market days). You will find farm fresh produce, hand made crafts, ready to eat foods and much more at this market.The 2018 Nelson Downtown Local Market season runs from June 13th through to September 26th. 

MarketFest takes place on Friday nights at the end of July and August on the 200 and 300 blocks of Baker Street in downtown Nelson. Baker Street is transformed into a lively night market featuring 100 vendors, live music, dance performances, kids entertainment and more. The 2018 MarketFest events will take place on July 27th and August 24th. 

EcoSociety Winter Craft Fair takes place in early December every year at the Central School Gym in Nelson. All vendor products are hand-crafted and locally made. The 2018 Winter Craft Fair will take place on Dec.08th from 10 am to 4 pm.

EcoSociety Winter Markets EcoSociety has decided, for the 2018 market year, not to continue hosting the Winter Market events. 

We are looking forward to another exciting season at the markets!

Vendor Application

If you are interested in being a vendor at any of the EcoSociety markets you must read our 2018 EcoSociety vendor handbook first. You can find a copy here.

2018 Nelson Garden Festival:

Vendors from the 2017 Nelson Garden Festival will be contacted first and invited to return for the 2018 Nelson Garden Festival. They have until January 31/2018 to pay for their vendor spot. After this date all spots that are still open will be sold on a first-come-first-served basis. If you have any further questions about this event please contact Jesse at markets@ecosociety.ca or phone 250-354-1909.

2018 Cottonwood Community Market:

In order to preserve a year-to-year continuity at the Cottonwood Market, the 2017 season vendors will be contacted by the EcoSociety and will have until April 30th to rebook for their 2018 season vendor spots.  If you would like to be considered for any Cottonwood Market season vendor spots that become available please forward your contact information and a description of your product/service to markets@ecosociety.ca

Please read the 2018 EcoSociety vendor handbook by clicking here. You are responsible for following these guidelines and may be asked to leave if you do not respect them.

If you want to be a drop in vendor at Cottonwood Market please read the following:

  • Arrive ready to vend on any Saturday between May 19th thru October 13th at 7:45 am at Cottonwood Market at Cottonwood Falls park in Nelson
  • All vendors must bring there own 10x10 canopy tent to the Cottonwood Market
  • Also bring your on table and chairs
  • Wait in the middle of the market area for the Markets Director to arrive at 8:00 am
  • Sign your name on the drop in sign up sheet that will be there 
  • The Markets Director will place drop-in vendors, using the sign up sheet, on a first-come, first-served basis in their stall spot. Farmers are always placed first.
  • Many vendor spots are sold to season vendors, so do not begin to set to vend with out talking first to the Markets Director 

2018 Downtown Local Market:

There is tremendous demand for the limited spaces at the Downtown Local Market. Our guidelines give preference to produce vendors and returning vendors and as a result there are limited openings from year to year. There are 4 rotating vendor spaces that allow for new vendors to have a number of days at the market. If you are interested in doing this please email markets@ecosociety.ca to get onto a vendor wait list. At least 80% of each vendor's merchandise must be locally made by the vendor themselves to be sold at this market. No resellers or imported items are allowed at this market.

Please read the 2018 EcoSociety vendor handbook by clicking here. You are responsible for following these guidelines and may be asked to leave if you do not respect them.

We offer four vending options for this market: 

  1. Full season vendors are expected to participate in every day of the market. Full season vendors typically pre-pay for the entire season, and are usually selected from among our rotating or shared-space vendors. 
  2. Shared-space vendors either share a space with another vendor or rotate every other week with another approved vendor. Shared-space situations are arranged by the Markets Director at the request of rotating and drop-in vendors
  3. Rotating Vendors are provided a number of dates during the market season when they are scheduled to vend. Rotating vendors are chosen from our drop-in vendor list, and provide diversity and variety in the marketplace. 
  4. Drop-in vendors are vendors who may be called upon at any time to fill a vacancy at the market. The Market Director will contact drop-in vendors to fill vacancies based on market experience, product type, and availability. There are also about 10 small day-of drop-in spots that vendors with small (3x3) tables can fit into. These spaces half-price the normal day vending rate. 
  5. Late-season produce vendors come to the market for a number of market days at the end of the season when the farm harvest is coming in.

To add your name to our vendor wait list for this market please email markets@ecosociety.ca. Please be aware that your performance (quality of product, timeliness, professionalism) as a drop-in or rotating vendor is critical to your chances to be selected as a full-season or shared space vendor.  

2018 MarketFest Events:

MarketFest offers 100 booth spaces per MarketFest event (there are two events in total-July 27th and August 24th) and it is possible to reserve more than one space at each of these events.

Vendors who participated in the 2017 MarketFest events: submit the 2018 MarketFest Vendor Registration form (which will be emailed to you by early March of 2017) with payment by April 30th to retain your space.

New vendors are accepted on a first-come, first-served basis after April 30th.Your space will be reserved once you return the completed the 2017 MarketFest Vendor Registration form and your payment. Click the following link go to the 2018 MarketFest registration webpage:

Application Link: link will be here and open to the general public on May 01
 
 

There will be no refunds for cancellations.

MarketFest does sell out every year so do not delay in returning your registration and payment if you want to be in this market.

Please read the 2018 EcoSociety vendor handbook by clicking here. You are responsible for following these guidelines and may be asked to leave if you do not respect them.

Vendor Fees

All vendor fees include GST.

Nelson Garden Festival

10x10 vendor spaces are $45 before January 31st and then $55 thereafter. General public vendor application forms will be made available here after Jan. 31/2018. 

Cottonwood Market:

Drop in fees: vendor fees are $23 a day for a covered table space or 10x10 tent space. There is a $12 fee for a small table/blanket space. All vendors must bring there own 10x10 canopy tent to the Cottonwood Market. There are some 3x8 tables available for vendor use but bringing your own 10x10 tent, tables, chairs, ect. gives you many more vending options at Cottonwood Market.

Season vendor fees: Fees are calculated by multiplying the drop-in cost by the number of markets per year (22 will take place in 2018). Season vendors who pay before April 30th will receive a 15% discount. 

Vendor Type    If paid before April 30  If paid after April 30 
10x10 tent space    $ 430 $ 506

Downtown Market: Vendor fees are $28 per day for non-food vendors and $32 per day for ready to eat food vendors. All vendor spots are 10x10 in size. 

Season vendor fees: Fees are calculated by multiplying the drop-in cost by the number of markets per year (16 will take place in 2018) plus a $25 EcoSociety memebership fee. Season vendors who pay before April 30th will receive a 15% discount. 

Vendor Type  If paid before April 30 If paid after April 30

10x10 tent

non-food

$402 $457

10x10 tent 

ready to eat food

$473 $537

Market Fest:  There will be no refunds for cancelations. Vendor fees are as follows:

  • 10x10 non-food tent space - $62 per night per booth
  • 10x10 ready to eat food vendor’s tent space - $72 per night per booth
  • Trailer and/or truck rigs - $87 per night per 10x10 booth space

Winter Craft Fair: vendor fees are $55 for a 4x7 vendor space. 

Thank you for your interest in becoming an EcoSociety market vendor! We appreciate all that you do!

Any further question you can call Jesse, EcoSociety Markets & Events Director, at 250-354-1909 or email markets@ecosociety.ca